WHAT TO KNOW ABOUT EMPLOYEE TIME TRACKING TOOLS?February 2, 2022
The number of businesses, small and large, is increasing with each passing day. And with this increase, managing a vast number of employees can be a challenging task for most companies. Ensuring employee attendance can become even more difficult if they are working remotely.
A webbased time clock can come in extremely handy in such cases. While several offices may still be manually punching employees in and out daily, most of them are coming around to accept the idea of using time clocks for their employees.
So, what is a time clocking tool?
A time tracking system is a sophisticated technology that companies can use to keep track of their employees’ time. In simple terms, it means they can measure the number of hours their employees spend at work every day, the length of their breaks, and also their week offs.
Many of these time tracking tools are compatible with different browsers, enabling employees to use them on their mobiles. Time clocks have proved to be a huge boon to companies that find it challenging to track the productivity of employees that work from home. Now, they can be aware of how productive each employee is and make necessary adjustments.
The employee time clocking software is a massive step in technological advancement, making manual punching of work times obsolete in many businesses. It goes a step further than tools such as location-based attendance systems.
Is it easy to use?
Like any other technology, an employee time tracker is relatively easy to operate, allowing each company to make adjustments as per individual employee needs. The settings are simple enough to understand and change as per the current requirements.
Businesses can brief their employees about the time tool beforehand to have an idea about how to use it. They can punch in from any device with an internet connection. It allows the management to keep track of employees currently working, what they are working on, and where they are working from.
If there are forgetful employees in a company, the management can set automated reminders to punch in and punch out. Employees and managers can both check comprehensive online attendance sheets. Managing leaves, absences, and work hours has become much easier with time tracking tools.
What are the basic types?
There are four basic types of time clocking tools that businesses can choose from.
- Web-based time clock
These types of employee time monitoring tools are extremely popular with tech-savvy companies. It is a unique software that enables employees to punch in from laptops, desktops, or mobile devices. Companies have the option to limit or restrict system access by IP addresses.
It helps companies streamline their employee management by integrating the time software with the payroll and HR outsourcing services. Employees can manage their data as well as the daily, weekly, and monthly tasks set for them.
- Biometric time clock
This kind of time tracking depends on the employee’s hand or fingerprint to clock in and out of work. They do not need passes or badges to access the workplace. All they need is to use their hand or fingerprint on the biometric device installed at the office. This type of time clock eliminates buddy punching as no one can replicate someone else’s hand or fingerprint.
- Proximity time clock
Proximity time clocking tools are among the simplest of all employee attendance management devices. Here, employees use proxy cards to punch in and out of the office. They can do this by simply swiping their card at the reader. Since these cards do not have magnetic strips, there will be fewer chances of wear and tear, making maintenance easy.
- App-based time clock
The app-based time clock also uses technology to track employee attendance. Workers can clock in from the dashboard on any internet-enabled device. The tool is best for mobile teams as it has a real-time GPS tracking ability. Similar to web-based clocks, this tool has features unique to each user, barring coworkers from punching in for one another.
How to know which time clock is right for you
Invariably, these types of time and attendance tracking are far more accurate than traditional clocks. But the exact kind of time clocking tool a company needs will depend on its make, size, and functionality, among other things.
For instance, a web-based time clock is suitable for businesses that offer remote working options to their employees. In contrast, proximity and biometric time clocks are apt for companies where every employee must work on-site.
Having said that, companies can also choose to use more than one of these time clocks as all of them typically have the same aim.